Manage Drafts

To manage existing drafts or create a new one, select Articles or Files from the main menu and select the Drafts tab:

The tab lists all existing drafts. If the list is long, use the filter fields above the list to show just the drafts of a particular status, or the drafts with a certain word in their titles.

The Status column shows a color for each draft to indicate its status:

• gray = in progress
• yellow = waiting for approval
• red = rejected
• green = approved
• dark gray = completed (approval not required)

Click the actions icon in the Action column for a draft to perform an action.

For drafts of articles:

• Approve - Appears if draft requires approval and you are an assignee (are allowed to approve or reject the draft).
• Preview - Display a preview of the draft to review.
• Details - Display details about the draft.
• Edit - Open the draft for editing.
• Delete - Delete the draft.

For drafts of files some extra options available:

• Open - Open the file in a browser if possible.
• Download - Download the file to a location on your computer.

Depending on your privilege level, the following Bulk Actions are available:

• Set Assignee - Change assignee. Can be applied to drafts that are in the approval queue. 
• Reset - Move drafts to the beginning of the approval queue. Updates do not reset drafts.
• Set Status - Change draft status to "In Progress" or "Completed". Can be applied to drafts that are not in the approval queue. 
• Delete - Delete the draft.

Adding a draft

To add a draft of an article or file, click Add new on the relevant tab and complete the form that appears.

• For a description of the form for adding a draft of an article, see Add an article.
• For a description of the form for adding a draft of a file, see Add a file.

Approve a draft

If you are an assignee for a draft in its current workflow step, you can:

• Approve the draft as-is and either publish it or move it to the next workflow step.
• Edit the draft and save your changes before approving it, as in the previous option.
• Reject the draft so it returns to the author for further edits.